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Purpose of the Exercise

This case study has three objectives:

1) To demonstrate your skill in building spreadsheets in Excel.

2) To demonstrate your understanding of basic management accounting principles.

3) To facilitate possible future conversations during the recruiting process as a candidate for the

position of Senior Business Consultant.

Although most of our consulting time is spent literally turning the business around by changing

behavior in the workplace, it is imperative to be able to verify, build and discuss simple financial

management reports with Clients on virtually every engagement.  In addition, behavior change,

and key performance indicators must drive financial return.  It is essential to reverse engineer

behavior change goals and these goals must be supported by a clear understanding of solid

financial information.

Instructions for the Exercises

Follow the directions for each exercise carefully.

 

o Exercises must be built from scratch (no templates) in MS Excel

o Use one MS Excel document, but a separate tab (sheet) for each exercise

o Place your name at the top of each sheet

o Try your best to format each sheet so that it will print on one page

o Include assumptions you have made and explain pertinent choices for each exercise at

the bottom of each sheet.

o Be certain to consider the biographical information in all exercises to help paint a picture of reality.

ABC Company- Biographical Information 

ABC Company is a family owned business which Jonathan started 15 years ago, issuing 900 shares of the 1000 authorized, at a par value of $100 a share. ABC Company is a small manufacturer which produces ladies’ sports apparel. The business has employed as many as 30 people; however, sales have slipped the last three years, according to Jonathan, due to competition in the marketplace, and the economy.

Currently, the business employs 9 people, including Jonathan and his son, Junior, who is the Plant Manager. The business appears to be on pace to produce about the same as last year, $800,000, which is down from their high of about $2,500,000 just four years ago. Jonathan’s family is personally in financial trouble, because Jonathan and Junior aren’t taking home the same salary they used to.  Three years ago, each of them earned $200K per year. At the time of our arrival, Jonathan hadn’t taken any pay for a month, and Junior is being paid at the rate of $50K per year. Jonathan has a few health issues, and wants Junior to take over the business, but can’t afford to hire a new Plant Manager. Morale throughout the company is low,

and productivity is suffering.

ABC Company sold 12,307 units last year. 85% of the sales were in workout leggings.

Remaining sales were from one order of sweatshirts by their oldest customer.

They are behind in payables and past due receivables are at an all time high. Their customer base consists mainly of three local retailers who love working with Jonathan and Junior and have been customers for years.

Vendors are getting tired of being paid late, and their primary fabric vendor has just recently put them on COD. There is a loan on the books from Junior’s mother-in-law for $30,000, with a pay plan of $750 a month, but the Company has missed the last three payments and Junior and his wife are becoming increasingly upset about the embarrassment and problems this is causing in their family life.

 

Exercise One – Tab One (portrait page format)

Build a standard, simple Income Statement (P&L).  It must show Revenue, Cost of Goods/Direct Costs, and Overhead expenses, along with the standard totals in each section. Include dollar amounts and percentages for each line item. Be careful to choose only P/L appropriate items from the list of “The Numbers” the Client provided.

 

The Numbers

 

Accounting Fees     6,000

Accounts Payable   94,300

Accounts Receivable   92,600

Accum Depr – Building   20,000

Accum Depr – Equipment   16,000

Accum Depr – Vehicles     8,000

Advertising     7,500

Additional Paid-in Capital   25,000

Bank Fees     4,450

Building   70,000

Capital Stock   90,000

Cash   36,400

Discounts & Allowances – 21,500

Discounts – Materials    -8,520

Dues & Subscriptions        620

Equipment   30,000

Equipment Maintenance   18,690

Franchise     6,500

Freight Out Expense     5,200

Goodwill   10,000

Income Tax        800

Interest Expense   4,000

Investment in JKL Corporation   9,000

 

Land   9,250

Marketable Securities      8,000

Material Purchases   292,500

Merchandise Inventory   119,000

Motor Vehicles    20,000

Note Payable (due in 6 months)      7,000

Note Payable (due in 2.5 years)   30,000

Notes Receivable 5,000

Office Supplies 6,000

Payroll – Administrative 44,000

Payroll – Direct Labor 202,210

Payroll – Management 50,000

Payroll – Overtime 13,600

Payroll taxes 15,000

Prepaid Expenses 3,000

Rent 30,000

Repairs & Maintenance 21,250

Retained Earnings 119,750

Revenue 821,500

Revenue Received in Advance 2,000

Sales Commissions 40,000

Selling Supplies 2,250

 

Exercise Two – Tab Two (landscape page format)

Prepare a Six-Week Cash Flow Forecast taking into account the information directly below, the information from the income statement, and the biographical information. This exercise does not have an exact answer, of course. However, there must be positive cash flow each week, and your choices must be reasonable and realistic. You must also show improvements because you are there to improve the business.

AR, AP, and other payments due.

 

Beginning Checking Account Balance    $ 7,000

Average Weekly Sales for the last 3 months   $ 6,000

A/R Current        $23,600

A/R 30 days        $20,000

A/R 60 days        $12,000

A/R 90 days        $18,000

A/R over 90        $24,000

Payroll is every other week      $11,916

Payroll Taxes (due on 15th of every month)   $ 1,250

Page 5 of 5

 

A/P Current        $30,000

A/P 30 days        $33,000

A/P 60 days        $15,000

A/P 90 days        $ 6,200

A/P over 90        $9,100

Truck Lease (due on 13th of every month)   $ 550

Payment on Building (due 1st of every month)   $ 2,500

Equipment Loan (due 22nd of every month)   $ 1,350

Accountant Fee (due 1st of every month)   $ 1,200

Telephone average (due 20th of every month)   $   650

Utilities average (due 4th of every month)   $   850

Mother-in-Law loan payback (due 5th of every month)  $   750

 

Exercise Three – Tab Three (portrait page format)

Based on all of the information provided within this case study, please answer the following

questions:

1. What are the first 3 things you would address in Sales at ABC Company? Why?

2. What are the first 3 things you would address in Operations? Why?

3. What are the first things you would address in Finance? Why?

 

 

Exercise Four – Tab Four (portrait page format)

The following items may require some research on your part. Please utilize information on the internet, books, or other publications/resources to briefly answer the following:

 

1. How might the concept of the Theory of Constraints (Goldratt) apply to turnaround

consulting for ABC Company and Clients like them?

2. Provide 2-3 each of leading metrics (KPIs) for Sales, Ops and Finance for ABC Company

3. What lagging metrics will you measure?

4. How would you use the “I” and the “N” of the SPIN Selling concept as a means of

discovery when speaking to Clients and their employees of ABC Company?