Cost Comparison of Web Conferencing



The two owners of Spinner Media Services Inc. wanted to cut travel costs and productivity losses (wasted time)
and maintain the benefits of person-to-person collaboration. They decided to use Web conferencing internally
for collaboration and externally for sales demonstrations to customers. Their two options were (1) a pay-peruse basis or (2) a per-user licensing plan based on the number of seats or participants. The decision would
depend on cost comparisons based on these data estimates:
Approximately 100 meetings per year
An average of 12 participants per meeting
Each meeting lasting about one hour, which takes into consideration the need to get the meeting set up at least
15 minutes in advance and meeting for 45 minutes
250 unique participants, consisting of 50 employees and 200 customers
Research the costs of a pay-per-use plan vs. a per-user licensing plan based on the number of seats or
participants for Zoom and Cisco’s WebEx. Or evaluate two other pieces of web-based meeting software.
Precise cost comparisons are difficult because there are so many variables, but a general cost analysis
between Zoom and WebEx or other software is feasible.
Design a spreadsheet that shows cost comparisons of the vendors’ licensing options and the pay-per-use
option using the data estimates.
Identify other criteria that should be taken into account when making such a decision (for example, vendor
support or the ability to integrate with Outlook).
Based on your analysis, make a fully documented recommendation to the owners.
Prepare an Excel spreadsheet that fulfills the criteria for this assignment. Be sure to use formulas and graphs
within Excel so they can be reviewed. In a Word document, interpret the meaning of your analytical findings
from the spreadsheet. The Word document should present the results to the owners of Spinner Media
Services. Use analytics and graphs in your report and then describe the results.

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